Alaska State Fair Board

President Harkey called the meeting to order at 7:02 pm. Present:  Cimino, Kenley, Quill, Bush, Erickson via teleconference, Tracy excused.

CONSENT AGENDA
Kenley/Quill/MCU: To approve Amended Agenda and September 16, 2010 Regular Meeting Minutes with correction of Quill being excused.

REPORTS AND INFORMATION ITEMS

1. Finance Report –Treasurer Erickson reported balance sheet of 8/30/2010 reflected current assets of $2,232,984.04, fixed assets of $4,138,891.82 with total assets amounting to $6,371,875.86 and current liabilities of $125,550.95, total equity of $6,246,324.91 with liabilities and equity totaling $6,371,875.86. He reported income of $2,331,494.46 and expenses of $2,331,494.46 for a total net income of $951,455.29 as of 9/30/2010. Kenley/Cimino/MCU: To approve the financial report.

2. General Manager’s Report – Ritari advised Board of; change of dates for Industrial rezone for Rebarchek parcel, new Stop sign at end of Rebarchek Field, Social media report, press release on Co-Gen plant, Holiday Ball plans, and Holiday Bazaar, Halloween Hollow and Gun Show weekends.

3. 2010 Fair Recap - Fair Report, Ritari reviewed attendance figures, attempts to reduce confusing array of admittance tickets, and positive reception of wine bar venue change-wine bar still a big hit. He reported Carnival numbers approximately the same as previous year and Sponsorship numbers were up a little over last year.

4. Co-Gen – Randy Kaer, Alpine Energy reported on discussions with MEA, City of Palmer, and Matanuska Borough. Ritari reported he is evaluating land lease and partnership agreement options and will obtain legal opinion on both types of agreements before being presented to Board. No site work will begin until a contract is finalized and signed.

5. Brewfest Update – Beverage Manager Musgrave reported increased attendance over last year with 20 breweries serving over 60 types of beer and she is working on feasibility of Tourism Beverage license.
Erickson/Quill/MCU: To approve allowing Beverage Manager to serve alcoholic beverages per our License to Mat-Su Christian School Fund Raiser-Resolution #4, Holiday Moments For Me fund raiser-Resolution #5, and Holiday Ball-Resolution #6.

6. Exhibits Report -. Entries up even with wet summer affecting crops and flowers with over one thousand entries from Anchorage. Ritari stated he feels we are one of the strongest Fairs when it comes to exhibits.
Exhibits Manager Meekin commended Exhibit volunteers.

ACTION ITEMS

1. Set Date for 1st Finance Committee meeting – Set for Nov 10, at 1:30 pm
2. Set Date for the Rules Committee to meet/Annual meeting question – Issue and date to be discussed at Board Retreat
3. IAFE Travel/Reimbursement plan –Per Diem (to be used for meals & incidental expenses) set at the federal IRS rate of $80.00. All IAFE registrations made by Accounting Manager Mason.  Travel arrangements also made by Accounting Manager Mason or reimbursed at average air fare rate based on one round trip ticket from Anchorage to Las Vegas and lodging rate of Bally’s Hotel.
4. Set date for Staff Appreciation Breakfast – To be discussed at Board Retreat
5. Term Limits Resolution/Application – Preparation of Language at Board Retreat.
6. Election Committee Re-appointment –Tabled until Term Limits Resolution is in place.

Meeting adjourned quill, Kenley moved to adjourn meeting at 8:47